Administration Officer Jobs

Job Descriptions:

  • Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
  • Creating, updating, and maintaining records and databases
  • Updating administration policies and procedures
  • Monitor, Supervise and Control Office boys, Janitorial/Domestic staff
  • Ensure tidy office, supplies, and facilities within the office premises
  • Prepare office maintenance budget and report to the manager about expenditure
  • Scheduling office maintenance (plantation, Flowerer, carpet cleaning, and pest control) on a monthly or quarterly basis
  • Issue memos and make announcements about the office maintenance and services availability.
  • Train office boys on hygiene conditions and professionalism in the work
  • Preparing reports on expenses, office budgets, and other expenditures
  • Supporting department managers, staff, and CEO
  • Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets
  • Ensure the office supplies are properly available to all the staff and are regularly maintained including printers, scanners, tonners, papers as well as stationary.
  • Compile monthly stationary requests from the departments and prepare monthly purchase plan
  • As and when required Coordinate with suitable property agents to find accommodation villas/office spaces and participate in the rental/lease negotiations with the owners.
  • Maintain property lease contracts and facilitate renewals.
  • Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.)
  • Organizing special functions and social events
  • Preparing correspondence, documentation, or presentation materials

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