Ensures that all aspects of documentation are affectively controlled and categorized i.e. design documentations, communications & non technical documentations, quality records, publications, etc.
· Ensure safekeeping and maintenance of technical records and master documents (hard copies) stored in technical services library. Control the flow of technical library documents and file in a systematic order for easy retrieval using data base logging registration.
· Corresponds with the required personnel (Division, Consultants & Contractors) for receipt of outstanding documents and follow up and prepares document status reports periodically.
· Attended routine projects / operations / office coordination meetings and carry out all necessary action on documents and drawings concern / issues.
· Provided support to project engineering management team with regard to technical document management, bulk uploading & downloading of technical documents.
· Checking, registration and distribution of documents with accuracy from both internal and external sources.
· Maintains document register, ensuring deliverables for each discipline is kept to date.
· Quality checking, distribution, recording, monitoring and expedite processing of office documents, submittals and other data as required.
· Copying and distribution of documents according to document distribution matrix.
· Maintenance of original documents and check print files, keeping all superseded revision.
· Implements and maintains project document control system and establish and / or propose documentation procedures.
· Ensures that site records documents are kept up to date.
· Archiving and archive retrieval.
· Performs imaging scan upload / download of documents, drawings and submittals